Development of project management procedures for customer project business

Objective of the thesis is to develop project management procedure for chilled beam projects. In organization is recognized that project management techniques could help in large and complex projects. Information sharing have been challenging in projects, so improvement of information sharing is one key topic of the thesis. Academic researches and literature are used to find suitable project management theories and methods. Main theories are related to phases of the project and project management tools. Practical knowledge of project management is collected from two project business oriented companies. Project management tools are chosen and modified to fulfill needs of the beam projects. Result of the thesis is proposed project management procedure, which includes phases of the chilled beam projects and project milestones. Project management procedure helps to recognize the most critical phases of the project and tools help to manage information of the project. Procedure increases knowledge of the project management techniques and tools. It also forms coherent project management working method among the chilled beam project group.

Percepções de maturidade em gerenciamento de projetos à luz da nova gestão pública: uma investigação com gestores das secretarias estaduais do Rio Grande do Norte

This study aimed to measure the perception of maturity project management of state boards of Rio Grande do Norte by the perception of its managers. Argues that project management has been highlighted as a critical factor for the success of any organization, because the projects are directly related to the set of activities that result in organizational innovation as products, services and processes and the improvement of project management is directly aligned with the main pillars of the New Public Management. Methodologically, this is a quantitative research of a descriptive nature in which 161 forms were applied with coordinators and subcoordinators of state departments of Rio Grande do Norte, culminating in a sampling error of less than 6% to 95% confidence according to the procedures finite sampling. The process of tabulation and analysis was done using the package Statistical Package for Social Sciences - SPSS 18.0 and worked with techniques such as mean, standard deviation, frequency distributions, cluster analysis and factor analysis. The results indicate that the levels of maturity in project management in state departments of Rio Grande do Norte is below the national average and that behavioral skills are the main problem for improving management in these departments. It was possible to detect the existence of two groups of different perceptions about the management of projects, indicating, according to the managers, there are islands of excellence in project management in some sectors of the state departments. It was also observed that there are eight factors that affect maturity in project management: Planning and Control , Development of Management Skills , Project Management Environment , Acceptance of the Subject Project Management , Stimulus to Performance , Project Evaluation and Learning , Project Management Office and Visibility of Project Managers . It concludes that the project management in state departments of Rio Grande do Norte has no satisfactory levels of maturity in project management, affecting the levels of efficiency and effectiveness of the state apparatus, which shows that some of the assumptions that guide the New Public Management are not getting the levels of excellence nailed by this management model

INFORMATION TECHNOLOGY PROJECTS IN NONPROFIT UNIVERSITY: A PROJECT GOVERNANCE PERSPECTIVE

The universities rely on the Information Technology (IT) projects to support and enhance their core strategic objectives of teaching, research, and administration. The researcher’s literature review found that the level of IT funding and resources in the universities is not adequate to meet the IT demands. The universities received more IT project requests than they could execute. As such, universities must selectively fund the IT projects. The objectives of the IT projects in the universities vary. An IT project which benefits the teaching functions may not benefit the administrative functions. As such, the selection of an IT project is challenging in the universities. To aid with the IT decision making, many universities in the United States of America (USA) have formed the IT Governance (ITG) processes. ITG is an IT decision making and accountability framework whose purpose is to align the IT efforts in an organization with its strategic objectives, realize the value of the IT investments, meet the expected performance criteria, and manage the risks and the resources (Weil & Ross, 2004). ITG in the universities is relatively new, and it is not well known how the ITG processes are aiding the nonprofit universities in selecting the right IT projects, and managing the performance of these IT projects. This research adds to the body of knowledge regarding the IT project selection under the governance structure, the maturity of the IT projects, and the IT project performance in the nonprofit universities. The case study research methodology was chosen for this exploratory research. The convenience sampling was done to choose the cases from two large, research universities with decentralized colleges, and two small, centralized universities. The data were collected on nine IT projects from these four universities using the interviews and the university documents. The multi-case analysis was complemented by the Qualitative Comparative Analysis (QCA) to systematically analyze how the IT conditions lead to an outcome. This research found that the IT projects were selected in the centralized universities in a more informed manner. ITG was more authoritative in the small centralized universities; the ITG committees were formed by including the key decision makers, the decision-making roles, and responsibilities were better defined, and the frequency of ITG communication was higher. In the centralized universities, the business units and colleges brought the IT requests to ITG committees; which in turn prioritized the IT requests and allocated the funds and the resources to the IT projects. ITG committee members in the centralized universities had a higher awareness of the university-wide IT needs, and the IT projects tended to align with the strategic objectives. On the other hand, the decentralized colleges and business units in the large universities were influential and often bypassed the ITG processes. The decentralized units often chose the “pet” IT projects, and executed them within a silo, without bringing them to the attention of the ITG committees. While these IT projects met the departmental objectives, they did not always align with the university’s strategic objectives. This research found that the IT project maturity in the university could be increased by following the project management methodologies. The IT project management maturity was found higher in the IT projects executed by the centralized university, where a full-time project manager was assigned to manage the project, and the project manager had a higher expertise in the project management. The IT project executed under the guidance of the Project Management Office (PMO) has exhibited a higher project management maturity, as the PMO set the standards and controls for the project. The IT projects managed by the decentralized colleges by a part-time project manager with lower project management expertise have exhibited a lower project management maturity. The IT projects in the decentralized colleges were often managed by the business, or technical leads, who often lacked the project management expertise. This research found that higher the IT project management maturity, the better is the project performance. The IT projects with a higher maturity had a lower project delay, lower number of missed requirements, and lower number of IT system errors. This research found that the quality of IT decision in the university could be improved by centralizing the IT decision-making processes. The IT project management maturity could be improved by following the project management methodologies. The stakeholder management and communication were found critical for the success of the IT projects in the university. It is hoped that the findings from this research would help the university leaders make the strategic IT decisions, and the university’s IT project managers make the IT project decisions.

c2m2 cybersecurity capability maturity model

Questa tesi, dal titolo “Cybersecurity Capability Maturity Model (C2M2 v 2.0)” si pone l’obbiettivo di studiare, analizzare, applicare e mostrare punti di forza e criticità di un modello atto a valutare la propria postura di cybersicurezza, al fine di migliorarne i punti critici, trovarne le priorità in cui investire e strutturare un security program integrato in tutti i processi aziendali.

Planeamento e controlo da instalação e manutenção de sistemas AVAC

Atualmente a elaboração de plano de trabalhos (utilizando a ferramenta Microsoft Project) é prática corrente em muitas empresas, como são o caso das empresas de construção civil, como meio de auxílio para o estabelecimento de prazos e articulação com as diversas subempreitadas que uma qualquer obra tem ao longo da sua execução. O presente trabalho visa demonstrar a importância da elaboração de um plano de trabalhos para o planeamento e controlo de uma instalação de Aquecimento, Ventilação e Ar Condicionado (AVAC). Recorrendo ao uso do software Microsoft Project foi elaborado um modelo de planeamento e controlo, utilizando dados reais, para o planeamento e controlo de uma instalação de AVAC. Foi ainda elaborado, através do Microsoft Excel, um plano anual de manutenções preventivas para os contratos de manutenção em vigor. No final, são indicadas as principais conclusões e as vantagens da utilização deste modelo na obtenção de melhores resultados no cumprimento de prazos e redução de custos com o pessoal afeto à empresa. São ainda perspetivados futuros desenvolvimentos utilizando essa ferramenta. Com o modelo criado, a empresa tem meios para planear e controlar uma série de parâmetros, como os prazos de entrega dos equipamentos a instalar, o número de trabalhadores necessários para desempenhar uma determinada função, os custos associados à mão-de-obra e/ou equipamento, o cumprimento de prazos estabelecidos pela empresa de construção civil e outros dados que possam vir a ser relevantes para a melhoria da rentabilidade dos projetos.

Why and how projects in organizations differ? The example of Portuguese profit and non-profit organizations

This research has as a goal to give an overview of what Project Management is in Portugal. The purpose is not to focus on a small picture, but to understand the broad concept and perception of Project Management in Portugal in two very important sectors: Profit- and Non-Profit Sector. Both Profit- and Non-Profit project managers have been interviewed, giving an insight of how different projects are in both sectors and why. This paper will be especially helpful comparing the Project Management maturity of Portugal to other countries regarding these two different point of views.

Gestão de projetos em uma empresa pública: uma prática rumo à flexibilização : discurso ou realidade?

o presente trabalho é um estudo de caso que tem por objetivo avaliar se a implementação da prática empresarial Gestão de Projetos na empresa pública Dataprev - Empresa de Tecnologia e Informações da Previdência Social, avançou rumo à flexibilização organizacional. Demandas do contexto governamental e previdenciário na direção da adoção de modelo de gestão que viesse a privilegiar a flexibilidade organizacional na administração pública contribuíram para que, em junho de 2000, a Dataprev desse início à implementação da prática Gestão de Projetos, visando alavancar e sedimentar gestão orientada a resultados voltados, principalmente, à qualidade e prontidão dos serviços/produtos. o estudo em questão foi realizado por meio de pesquisa bibliográfica, levantamento documental e aplicação de questionário em gerentes patrocinadores e líderes dos projetos cadastrados no Sistema Gestão de Projetos da Empresa, no período de junho de 2000 a julho de 2003. o questionário aplicado abordou seis aspectos considerados críticos para avaliação do nível de maturidade da Gestão de Projetos segundo adaptação ao modelo de maturidade de Harold Kerzner, na direção de uma prática bem sucedida que considera como resultados competitivos prazo, custo e qualidade. Os fatores abordados e que dão sustentação a essa prática são apoio gerencial, cultura, metodologia/processos, tecnologia/ferramenta e capacitação. Considerando que o desempenho dos projetos na Dataprev, no que diz respeito ao cumprimento de prazos, não atingiu patamares elevados, impactando tanto na qualidade, quanto nos custos, e tendo em vista a ocorrência de situações próprias da gestão pública, na qual prevaleceu a descontinuidade administrativa, devido a sucessivas mudanças na direção da Empresa, limitações orçamentárias prejudicando os investimentos necessários, a cultura com predominância de relações hierárquicas e departamentalizadas e a pouca visão estratégica com foco em resultados e alinhamento às necessidades do cliente, pode-se dizer que a Dataprev avançou pouco rumo à flexibilização. Na percepção dos respondentes ao questionário há. evidências de que, quanto ao nível de maturidade, a empresa está saindo da fase embrionária para, agora, iniciar o seu processo de crescimento. Apesar de ter sido inovadora ao elaborar uma metodologia e construir uma ferramenta própria de planejamento, acompanhamento e avaliação dos projetos, não foi suficiente para garantir resultados mais exitosos. Na ausência das condições necessárias para dar sustentação à gestão tais como o necessário comprometimento por parte dos patrocinadores, de cultura voltada para a responsabilização e compartilhamento e investimento na capacitação de seus profissionais, prevaleceu por meio do controle na execução dos projetos, a cultura da nonna e do poder, reforçando posturas próprias do modelo tecnoburocrático. Hoje percebe-se na empresa que essas condições facilitadoras estão mais asseguradas, o que já torna possível a transformação do discurso em realidade e remete a uma reflexão de que Gestão de Projetos e Flexibilização Organizacional são interdependentes e, portanto, devem caminhar juntas para o alcance da eficácia organizacional. Do discurso à realidade. Atualmente a Dataprev encontra-se em processo de mudança implantando escritório de projetos, estrutura horizontalizada em uma das diretorias e construindo o seu Planejamento Estratégico Participativo 2004/2007.

Utilização de práticas de gerenciamento de projetos aplicadas em projetos de responsabilidade social corporativa: um estudo de caso em uma empresa brasileira

O estudo desenvolvido tem como objetivo apresentar uma visão geral da relevância e das relações entre os temas responsabilidade social e gerenciamento de projetos. Apresentando a justificativa para a necessidade de se segregar os dois temas na gestão dos projetos de responsabilidade social, o estudo aborda não só a questão da implantação da responsabilidade social nas empresas, como também busca medir o nível de utilização de práticas em gerenciamento nos projetos de responsabilidade social em uma empresa brasileira. O trabalho apresenta os principais conceitos que abordam o tema Responsabilidade Social Corporativa, bem como, os conceitos que tratam o tema Gerenciamento de Projetos. Como o tema Responsabilidade Social Corporativa deixou de ser para as empresas apenas uma questão de filantropia, mas de gestão organizacional e estratégica, o presente trabalho direciona para o levantamento da relevância do tema e da necessidade de se aplicar conceitos e práticas em gerenciamento de projetos de responsabilidade social. A questão explorada no estudo de caso desenvolvido é quanto a empresa estudada utiliza das práticas e metodologias de gerenciamento de projetos aplicadas aos projetos de responsabilidade social. Visando avaliar o cenário das organizações brasileiras, o trabalho abordou um estudo de caso de uma organização brasileira que desenvolve diversos projetos em responsabilidade social e tem ações de responsabilidade social definidas em sua estratégia organizacional. O resultado obtido no estudo de caso demonstrou que embora a empresa tenha iniciado o processo de transferência de conhecimento e padronização de práticas de gerenciamento de projetos, a percepção dos gestores e o resultado da pesquisa refletiram que essas práticas devem ser amadurecidas no ambiente de projetos corporativos.

O gerente de projetos de TI em organizações com níveis de maturidade diferenciados

A literatura sobre gestão de projetos mostra, de forma recorrente, a importância da figura do gerente no desempenho dos projetos. O presente artigo apresenta os resultados de um levantamento (survey) do papel do gerente de projetos de TI como elemento condicionante do desempenho desses projetos. Os resultados encontrados mostram que a relação do gerente de projetos com o desempenho dos projetos é alterada pelo nível de maturidade da organização executante em gestão de projetos. Nas organizações com menor maturidade existe uma relação muito mais forte do perfil do gerente com o desempenho dos projetos.Isso sugere que as organizações que conseguem estimular sua maturidade em gestão de projetos criam condições para que o desempenho de seus projetos fique menos dependente da ação individual dos gerentes.

Integrated management systems: A model for maturity assessment

Maturity models are adopted to minimise our complexity perception over a truly complex phenomenon. In this sense, maturity models are tools that enable the assessment of the most relevant variables that impact on the outputs of a specific system. Ideally a maturity model should provide information concerning the qualitative and quantitative relationships between variables and how they affect the latent variable, that is, the maturity level. Management systems (MSs) are implemented worldwide and by an increasing number of companies. Integrated management systems (IMSs) consider the implementation of one or several MSs usually coexisting with the quality management subsystem (QMS). It is intended in this chapter to report a model based on two components that enables the assessment of the IMS maturity, considering the key process agents (KPAs) identified through a systematic literature review and the results collected from two surveys.

PCIM:a project control and inhibiting‐factors management model

In construction projects, the aim of project control is to ensure projects finish on time, within budget, and achieve other project objectives. During the last few decades, numerous project control methods have been developed and adopted by project managers in practice. However, many existing methods focus on describing what the processes and tasks of project control are; not on how these tasks should be conducted. There is also a potential gap between principles that underly these methods and project control practice. As a result, time and cost overruns are still common in construction projects, partly attributable to deficiencies of existing project control methods and difficulties in implementing them. This paper describes a new project cost and time control model, the project control and inhibiting factors management (PCIM) model, developed through a study involving extensive interaction with construction practitioners in the UK, which better reflects the real needs of project managers. A set of good practice checklist is also developed to facilitate implementation of the model. © 2013 American Society of Civil Engineers.

A Model for Product Transfer Project

In this thesis a model for managing the product data in a product transfer project was created for ABB Machines. This model was then applied for the ongoing product transfer project during its planning phase. Detailed information about the demands and challenges in product transfer projects was acquired by analyzing previous product transfer projects in participating organizations. This analysis and the ABB Gate Model were then used as a base for the creation of the model for managing the product data in a product transfer project. The created model shows the main tasks during each phase in the project, their sub-tasks and relatedness on general level. Furthermore the model emphasizes need for detailed analysis of the situation during the project planning phase. The created model for managing the product data in a product transfer project was applied into ongoing project two main areas; manufacturing instructions and production item data. The results showed that the greatest challenge considering the product transfer project in previously mentioned areas is the current state of the product data. Based on the findings, process and resource proposals for both the ongoing product transfer project and the BU Machines were given. For manufacturing instructions it is necessary to create detailed process instructions in receiving organizations own language for each department so that the manufacturing instructions can be used as a training material during the training in sending organization. For production item data the English version of the bill of materials needs to be fully in English. In addition it needs to be ensured that bill of materials is updated and these changes implemented before the training in sending organization begins.

Evaluating the Maturity of Data Management Practices in a Major Energy Provider Company

Data is the most important asset of a company in the information age. Other assets, such as technology, facilities or products can be copied or reverse-engineered, employees can be brought over, but data remains unique to every company. As data management topics are slowly moving from unknown unknowns to known unknowns, tools to evaluate and manage data properly are developed and refined. Many projects are in progress today to develop various maturity models for evaluating information and data management practices. These maturity models come in many shapes and sizes: from short and concise ones meant for a quick assessment, to complex ones that call for an expert assessment by experienced consultants. In this paper several of them, made not only by external inter-organizational groups and authors, but also developed internally at a Major Energy Provider Company (MEPC) are juxtaposed and thoroughly analyzed. Apart from analyzing the available maturity models related to Data Management, this paper also selects the one with the most merit and describes and analyzes using it to perform a maturity assessment in MEPC. The utility of maturity models is two-fold: descriptive and prescriptive. Besides recording the current state of Data Management practices maturity by performing the assessments, this maturity model is also used to chart the way forward. Thus, after the current situation is presented, analysis and recommendations on how to improve it based on the definitions of higher levels of maturity are given. Generally, the main trend observed was the widening of the Data Management field to include more business and “soft” areas (as opposed to technical ones) and the change of focus towards business value of data, while assuming that the underlying IT systems for managing data are “ideal”, that is, left to the purely technical disciplines to design and maintain. This trend is not only present in Data Management but in other technological areas as well, where more and more attention is given to innovative use of technology, while acknowledging that the strategic importance of IT as such is diminishing.

Performance measurement model for projects from a strategic management perspective

This research studied the project performance measurement from the perspective of strategic management. The objective was to find a generic model for project performance measurement that emphasizes strategy and decision making. Research followed the guidelines of a constructive research methodology. As a result, the study suggests a model that measures projects with multiple meters during and after projects. Measurement after the project is suggested to be linked to the strategic performance measures of a company. The measurement should be conducted with centralized project portfolio management e.g. using the project management office in the organization. Metrics, after the project, measure the project’s actual benefit realization. During the project, the metrics are universal and they measure the accomplished objectives relation to costs, schedule and internal resource usage. Outcomes of these measures should be forecasted by using qualitative or stochastic methods. Solid theoretical background for the model was found from the literature that covers the subjects of performance measurement, projects and uncertainty. The study states that the model can be implemented in companies. This statement is supported by empirical evidence from a single case study. The gathering of empiric evidence about the actual usefulness of the model in companies is left to be done by the evaluative research in the future.