Asiakkaan kysynnän ennustaminen

Perinteinen tilaus–toimitus-periaate on hiljalleen väistymässä antaen tilaa sähköisille hankintajärjestelmille. Yritykset ovat huomanneet, että tehostamalla hankintaprosesseja ne voivat saada aikaan suuriakin kustannussäästöjä. Toimintaa on ryhdytty tehostamaan yhdessä tavarantoimittajien, hankintapalveluita tarjoavien yritysten sekä sähköisten tukkureiden kanssa. Muutosten aika ei vielä kuitenkaan ole ohi. Sähköisten hankintajärjestelmien tarjoajat haluavat kehittää uusia ja yhä parempia palveluita, jotta asiakkaiden hankintaprosessit tehostuisivat entisestään. Yksi kehittelyn alla olevista uusista palveluista on ennustemenetelmät. Tutkielman teoriaosassa tarkasteltiin perinteisen hankintaprosessin uudistamista sähköiseksi kaupankäynniksi tarjonta- ja kysyntäketjujen kehittämisen kautta. Teoriassa tarkasteltiin hieman myös julkisen hallinnon hankintatoimea ja sitä, mitä hyötyjä se voi saada sähköisistä hankintaratkaisuista. Sähköisen hankintajärjestelmän tarjoajaa tutkielmassa edusti Kauppatalo Hansel Oy. Keskeisenä asiana tutkielmassa oli kysynnän ennustaminen sekä muutamien kvantitatiivisten ennustemenetelmien analysointi. Empiirisessä osassa tutkittiin case-yritysten hankintatoimen nykytilaa ja niiden halukkuutta ennustemenetelmien käyttöön hankintojen suunnittelun tehostamiseksi kyselylomakkeen avulla. Kyselyissä kävi ilmi, että asiakkailla eli tässä tapauksessa julkisen hallinnon eri organisaatioilla on halua lähteä mukaan uudenlaiseen toimintaan, vaikka tiettyä varautuneisuutta ja epäilyksiä toiminnan onnistumisesta on edelleen olemassa.

Technology roadmap for new sales support and management system for crane manufacturing company

Sales configurators are essential tools for companies that offer complicated case specifically crafted products for customers. Most sophisticated of them are able to design an entire end product on the fly according to given constraints, calculate price for the offer and move the order into production. This thesis covers a sales configurator acquisition project in a large industrial company that offers cranes for its customers. The study spans the preliminary stages of a large-scale software purchase project starting from the specification of problem domain and ending up presenting the most viable software solution that fulfils the requirements for the new system. The project consists of mapping usage environment, use cases, and collecting requirements that are expected from the new system. The collected requirements involve fitting the new sales system into enterprise application infrastructure, mitigating the risks involved in the project and specifying new features to the application whilst preserving all of the admired features of the old sales system currently used in the company. The collected requirements were presented to a number of different sales software vendors who were asked to provide solution suggestions that would fulfil all the demands. All of the received solution proposals were exposed to an evaluation to determine the most feasible solutions, and the construction of evaluation criteria itself was a part of the study. The final outcome of this study is a short-list of the most feasible sales configurator solutions together with a description of how software purchase process in large enterprises work, and which aspects should be paid attention in large projects of similar kind.

Buying behavior of public organizations and its influence on export partner governance

Public organizations form a significant part of any economy, yet their buying behavior has received very little attention. Operating with complex public sector is further complicated when sales and marketing activities are done by foreign export partners. This thesis explores the buying behavior of public organizations and how partnership governance is influenced by it. The theoretical part focuses on two subjects. Firstly the strictly regulated purchase process, rigid decision making and other special characteristics of public organizations are examined. Secondly the thesis examines partnership governance forms and how coordination is arranged in the relationships. The empirical part investigates the subjects of public organization buying behavior and partnership governance using a case study of a Finnish SME and their two export partners. The findings suggest high degree of uniformity between public organizations enables the use of unilateral governance forms. By creating mutual dependence through training the possibility of adopting a purely bilateral governance form exists as well.

Organisaatioiden ostokäyttäytyminen yliopistollisen aikuiskoulutuksen hankinnassa

Tutkimuksen toimeksiantaja on Lappeenrannan teknillisen yliopiston Koulutus- ja kehittämiskeskus. Tutkimuksen tavoitteena on selvittää miten yliopiston asiakasorganisaatioiden hankintapäätös muodostuu. Pääpaino tutkimuksessa on päätöksentekoyksikön ja päätöksentekokriteerien kartoittamisessa. Teoriaosuus koostuu työn kannalta keskeisimmistä aikuiskoulutuspalveluiden sekä organisaation ostokäyttäytymisen teorioista. Tutkimuksessa käytetään sekä kvalitatiivisia, että kvantitatiivisia tutkimusmenetelmiä. Pääpaino on haastattelututkimuksella ja aineisto analysoidaan laadullisin menetelmin. Otanta koostuu kahdeksasta asiakasorganisaatiosta ja kahdeksasta organisaatiosta, joiden kanssa toivotaan yhteistyötä. Yritykset ovat toimeksiantajan asiakasmatriisista. Tutkimuksen perusteella saatiin selkeä kuva yritysten koulutuksen hankinnasta. Henkilöstön kouluttaminen koetaan yrityksissä tärkeäksi ja siihen panostetaan paljon. Merkittävästi päätöksentekoon yrityksessä ottavat osaa koulutusvastaava ja henkilöstöhallinto. Päätös muodostetaan yhteistyössä asiantuntijan kanssa, joka on usein liiketoimintayksikön esimies. Merkittävimmät päätöksentekoon vaikuttavat kriteerit selkiytyivät koulutuksen tarjoajan, koulutuksen sekä hankintaprosessin osalta sekä asiakasorganisaatioissa että potentiaalisissa yrityksissä. Vaikka tutkimustulosten ja toimenpide-ehdotusten raportointi tapahtuu tässä tutkimuksessa yleisellä tasolla, saa Koulutus- ja kehittämiskeskus tutkimuksen konkreettiset tulokset kuten kontaktoitavat henkilöt, päätöksentekoyksikön jäsenet sekä päätöksentekokriteerit kussakin yrityksessä omaan yksityiseen käyttöönsä. Päätöksentekokriteerit ovat hyödyksi erityisesti toivottavien potentiaalisten organisaatioiden vaatimusten ymmärtämisessä.

Verkkokaupan tarpeen kartoitus puualan konserniin

Tutkimusongelmana oli case-yrityksen tiedontarve verkkokaupan vaikutuksista sen liiketoimintaan, joten työn tavoitteena oli kartoittaa verkkokaupan tarve puualan yritykselle. Tutkimusmenetelmänä oli haastattelututkimus, joka suoritettiin yrityksen tulosyksiköille sekä asiakkaille. Yksiköiden erilaisista luonteista, toimintatavoista ja myyntistrategioista johtuen verkkokaupan hyödyt ja haitat olivat erilaisia eri yksiköille. Tutkimusongelmaa selvitettiin tutkimuskysymyksillä, jotka liittyivät myyntistrategioihin, tuotteisiin, tietojärjestelmien integrointiin sekä verkkokaupan hyötyihin ja haittoihin. Työ voidaan jakaa teoreettiseen ja empiiriseen osioon. Teoreettinen osuus koostuu yleiskatsauksesta sähköiseen liiketoimintaan sekä ostoprosessien ja verkkokauppojen tarkastelusta. Empiirinen osio sisältää verkkokaupan tarpeen tutkimuksen, johon yksiköiden vastuuhenkilöt sekä asiakkaat antoivat haastattelun. Tuloksista voidaan havaita, että kaikki haastateltavat pitävät verkkokaupan käyttöä tulevaisuuden trendinä, mutta välitöntä tarvetta verkkokaupan hankinnalle ei ilmennyt. Tuloksista kuitenkin ilmeni välitön tarve liiketoimintaprosessien tehostamiselle sekä muulle tietojärjestelmäpalvelulle.

Automated Purchase to Pay Process Value Modeling and Comparative Process Speeds

The importance of efficient supply chain management has increased due to globalization and the blurring of organizational boundaries. Various supply chain management technologies have been identified to drive organizational profitability and financial performance. Organizations have historically been concentrating heavily on the flow of goods and services, while less attention has been dedicated to the flow of money. While supply chains are becoming more transparent and automated, new opportunities for financial supply chain management have emerged through information technology solutions and comprehensive financial supply chain management strategies. This research concentrates on the end part of the purchasing process which is the handling of invoices. Efficient invoice processing can have an impact on organizations working capital management and thus provide companies with better readiness to face the challenges related to cash management. Leveraging a process mining solution the aim of this research was to examine the automated invoice handling process of four different organizations. The invoice data was collected from each organizations invoice processing system. The sample included all the invoices organizations had processed during the year 2012. The main objective was to find out whether e-invoices are faster to process in an automated invoice processing solution than scanned invoices (post entry into invoice processing solution). Other objectives included looking into the longest lead times between process steps and the impact of manual process steps on cycle time. Processing of invoices from maverick purchases was also examined. Based on the results of the research and previous literature on the subject, suggestions for improving the process were proposed. The results of the research indicate that scanned invoices were processed faster than e-invoices. This is mostly due to the more complex processing of e-invoices. It should be noted however that the manual tasks related to turning a paper invoice into electronic format through scanning are ignored in this research. The transitions with the longest lead times in the invoice handling process included both pre-automated steps as well as manual steps performed by humans. When the most common manual steps were examined in more detail, it was clear that these steps had a prolonging impact on the process. Regarding invoices from maverick purchases the evidence shows that these invoices were slower to process than invoices from purchases conducted through e-procurement systems and from preferred suppliers. Suggestions on how to improve the process included: increasing invoice matching, reducing of manual steps and leveraging of different value added services such as invoice validation service, mobile solutions and supply chain financing services. For companies that have already reaped all the process efficiencies the next step is to engage in collaborative financial supply chain management strategies that can benefit the whole supply chain.

Developing purchase invoice processing through workflow automation

The aim of this master’s thesis is to research and analyze how purchase invoice processing can be automated and streamlined in a system renewal project. The impacts of workflow automation on invoice handling are studied by means of time, cost and quality aspects. Purchase invoice processing has a lot of potential for automation because of its labor-intensive and repetitive nature. As a case study combining both qualitative and quantitative methods, the topic is approached from a business process management point of view. The current process was first explored through interviews and workshop meetings to create a holistic understanding of the process at hand. Requirements for process streamlining were then researched focusing on specified vendors and their purchase invoices, which helped to identify the critical factors for successful invoice automation. To optimize the flow from invoice receipt to approval for payment, the invoice receiving process was outsourced and the automation functionalities of the new system utilized in invoice handling. The quality of invoice data and the need of simple structured purchase order (PO) invoices were emphasized in the system testing phase. Hence, consolidated invoices containing references to multiple PO or blanket release numbers should be simplified in order to use automated PO matching. With non-PO invoices, it is important to receive the buyer reference details in an applicable invoice data field so that automation rules could be created to route invoices to a review and approval flow. In the beginning of the project, invoice processing was seen ineffective both time- and cost-wise, and it required a lot of manual labor to carry out all tasks. In accordance with testing results, it was estimated that over half of the invoices could be automated within a year after system implementation. Processing times could be reduced remarkably, which would then result savings up to 40 % in annual processing costs. Due to several advancements in the purchase invoice process, business process quality could also be perceived as improved.

Invoice process analysis and development. Case: Power and automation technology company

This master’s thesis studies the case company’s current purchase invoice process and the challenges that are related to it. Like most of other master’s thesis this study consists of both theoretical- and empirical parts. The purpose of this work is to combine theoretical and empirical parts together so that the theoretical part brings value to the empirical case study. The case company’s main business is frequency converters for both low voltage AC & DC drives and medium voltage AC Drives which are used across all industries and applications. The main focus of this study is on the current invoice process modelling. When modelling the existing process with discipline and care, current challenges can be understood better. Empirical study relays heavily on interviews and existing, yet fragmented, data. This, along with own calculations and analysis, creates the foundation for the empirical part of this master’s thesis.

Key factors affecting purchase intention in Russian online context

Russian e-commerce has drawn a lot of attention in academic publications as well as in public media lately. The market is growing with a speed of rocket offering companies enormous business opportunities. However, combination of Russian culture, consumer online purchasing and decision-making process forms a subject yet completely unknown. From international online business perspective it is vital for companies to know how a culture affects consumer’s purchase decision and what are the key elements that need to be modified in order to successfully expand online operations to Russian market. Here, the main purpose is to define the key factors affecting Russian consumer’s online purchase intention. In order to answer the main research question, firstly the role of culture in purchase intention context is researched. Secondly, focus is drawn to the factors that affect online purchase intention. Lastly, it is researched how Russian culture is affecting e-commerce attributes modification. The objective is not only to expand the theoretical understanding of the subject but also to provide companies with a clear vision on how the online operations should be conducted in Russian online market. Ranganathan’s and Jha’s conceptual framework was chosen as a ground theory in this study. Here, three main categories Computer Self-Efficacy and Past Online Experience, Website Quality and Costumer Concerns form basis for the study. Various articles and academic literature supplemented this theoretical approach. Qualitative research method was adapted and the study was conducted through five expert interviews. As a conclusion it can be stated that culture forms a ground for entire purchase decision-making process in online context. Results from the interviews were grouped according to main three theoretic categories and placed with Ranganathan’s and Jha’s original framework. This formed a new theoretical framework that defines diverse factors affecting specifically Russian consumer’s online purchase intention. This study suggests that following factors need to be taking into serious consideration in Russian online context: photography style, detailed product and company information, colors, language, product variety, reviews, recommendations, strong social media presence, fast check out and minimalistic order information, counterfeit fear, cash on delivery payment, training and guidance, extensive customer service, consumers’ insecurity, inexperience, high interest for technology and their individualistic personality.