A gestão da informação sob a luz do Enterprise Content Management (ECM): um estudo de caso em uma universidade pública

This work involves the organization and content perspectives on Enterprise Content Management (ECM) framework. The case study at the Federal University of Rio Grande do Norte was based on ECM model to analyse the information management provided by the three main administrative systems: The Integrated Management of Academic Activities (SIGAA), Integrated System of Inheritance, and Contracts Administration (SIPAC) and the Integrated System for Administration and Human Resources (SIGRH). A case study protocol was designed to provide greater reliability to research process. Four propositions were examined in order to reach the specific objectives of identification and evaluation of ECM components from UFRN perspective. The preliminary phase provided the guidelines for the data collection. In total, 75 individuals were interviewed. Interviews with four managers directly involved on systems design were recorded (average duration of 90 minutes). The 70 remaining individuals were approached in random way in UFRN s units, including teachers, administrative-technical employees and students. The results showed the presence of many ECM elements in the management of UFRN administrative information. The technological component with higher presence was "management of web content / collaboration". But initiatives of other components (e.g. email and document management) were found and are in continuous improvement. The assessment made use of eQual 4.0 to examine the effectiveness of applications under three factors: usability, quality of information and offered service. In general, the quality offered by the systems was very good and walk side by side with the obtained benefits of ECM strategy adoption in the context of the whole institution

Stakeholder-led science: engaging resource managers to identify science needs for long-term management of floodplain conservation lands

Floodplains pose challenges to managers of conservation lands because of constantly changing interactions with their rivers. Although scientific knowledge and understanding of the dynamics and drivers of river-floodplain systems can provide guidance to floodplain managers, the scientific process often occurs in isolation from management. Further, communication barriers between scientists and managers can be obstacles to appropriate application of scientific knowledge. With the coproduction of science in mind, our objectives were the following: (1) to document management priorities of floodplain conservation lands, and (2) identify science needs required to better manage the identified management priorities under nonstationary conditions, i.e., climate change, through stakeholder queries and interactions. We conducted an online survey with 80 resource managers of floodplain conservation lands along the Upper and Middle Mississippi River and Lower Missouri River, USA, to evaluate management priority, management intensity, and available scientific information for management objectives and conservation targets. Management objectives with the least information available relative to priority included controlling invasive species, maintaining respectful relationships with neighbors, and managing native, nongame species. Conservation targets with the least information available to manage relative to management priority included pollinators, marsh birds, reptiles, and shore birds. A follow-up workshop and survey focused on clarifying science needs to achieve management objectives under nonstationary conditions. Managers agreed that metrics of inundation, including depth and extent of inundation, and frequency, duration, and timing of inundation would be the most useful metrics for management of floodplain conservation lands with multiple objectives. This assessment provides guidance for developing relevant and accessible science products to inform management of highly dynamic floodplain environments. Although the problems facing managers of these lands are complex, products focused on a small suite of inundation metrics were determined to be the most useful to guide the decision making process.

A gestão da informação sob a luz do Enterprise Content Management (ECM): um estudo de caso em uma universidade pública

This work involves the organization and content perspectives on Enterprise Content Management (ECM) framework. The case study at the Federal University of Rio Grande do Norte was based on ECM model to analyse the information management provided by the three main administrative systems: The Integrated Management of Academic Activities (SIGAA), Integrated System of Inheritance, and Contracts Administration (SIPAC) and the Integrated System for Administration and Human Resources (SIGRH). A case study protocol was designed to provide greater reliability to research process. Four propositions were examined in order to reach the specific objectives of identification and evaluation of ECM components from UFRN perspective. The preliminary phase provided the guidelines for the data collection. In total, 75 individuals were interviewed. Interviews with four managers directly involved on systems design were recorded (average duration of 90 minutes). The 70 remaining individuals were approached in random way in UFRN s units, including teachers, administrative-technical employees and students. The results showed the presence of many ECM elements in the management of UFRN administrative information. The technological component with higher presence was "management of web content / collaboration". But initiatives of other components (e.g. email and document management) were found and are in continuous improvement. The assessment made use of eQual 4.0 to examine the effectiveness of applications under three factors: usability, quality of information and offered service. In general, the quality offered by the systems was very good and walk side by side with the obtained benefits of ECM strategy adoption in the context of the whole institution

European information users: topics from a comparative analysis within the European Union

Purpose – The aim of this article is to present some results from research undertaken into the information behaviour of European Documentation Centre (EDC) users. It will reflect on the practices of a group of 234 users of 55 EDCs covering 21 Member States of the European Union (EU), used to access European information. Design/methodology/approach – In order to collect the data presented here, five questionnaires were sent to users in all the EDCs in Finland, Ireland, Hungary and Portugal. In the remaining EU countries, five questionnaires were sent to two EDCs chosen at random. The questionnaires were sent by post, following telephone contact with the EDC managers. Findings – Factors determining access to information on the European Union and the frequency of this access are identified. The information providers most commonly used to access European information and the information sources considered the most reliable by respondents will also be analysed. Another area of analysis concerns the factors cited by respondents as facilitating access to information on Europe or, conversely, making it more difficult to access. Parallel to this, the aspects of accessing information on EU that are valued most by users will also be assessed. Research limitations/implications – Questionnaires had to be used, as the intention was to cover a very extensive geographical area. However, in opting for closed questions, it is acknowledged that standard responses have been obtained with no scope for capturing the individual circumstances of each respondent, thus making a qualitative approach difficult. Practical implications – The results provide an overall picture of certain aspects of the information behaviour of EDC users. They may serve as a starting point for planning training sessions designed to develop the skills required to search, access, evaluate and apply European information within an academic context. From a broader perspective, they also constitute factors which the European Commission should take into consideration when formulating its information and communication policy. Originality/value – This is the first piece of academic research into the EDCs and their users, which aimed to cover all Members State of the EU.

Gestão documental na logística

Dissertação apresentada ao Instituto Politécnico do Porto para obtenção do Grau de Mestre em Logística Orientada por: Professor Doutor José António Baptista da Costa Coorientada por: Dr. Lourenço Fernando Gomes Pinheiro

Da gestão documental à gestão de conteúdos organizacional

Apresentação realizada no 6º Congresso Nacional de Administração Pública

Gestão de correio eletrónico em ambiente organizacional : uma perspetiva arquivística

O presente estudo tem como objetivo compreender a valoração de uma mensagem de correio eletrónico em ambiente corporativo, e respetiva integração no arquivo empresarial. Objetivamos, nos primeiros capítulos, descrever o modelo metodológico aplicado. Seguidamente, apresentamos uma revisão bibliográfica assente em literatura inerente à temática dos circuitos informacionais na empresa, e documentação eletrónica resultante dos mesmos, com ênfase nas mensagens de correio eletrónico. A investigação empírica teve por base a aplicação de um inquérito por questionário, tendo por amostra um grupo profissional pré-selecionado, com acesso regular a um sistema de correio eletrónico. Os resultados obtidos através da análise do material empírico permitem-nos observar uma utilização preferencial do correio eletrónico face a outros suportes comunicacionais, constituindo-se as mensagens eletrónicas no documento produzido em maior escala, em ambiente profissional. Foram igualmente verificados casos de ausência de regulamentação para criação, gestão ou arquivo de mensagens, ou mesmo de um sistema de gestão documental que permita integração das mesmas. Com base na análise empírica, e em associação com a revisão bibliográfica explanada, concluímos que estas, e outras questões enunciadas ao longo do estudo, poderão constituir-se num sério obstáculo à gestão, preservação, recuperação e integridade da informação registada por meio de mensagens de correio eletrónico, caso não sejam criados e aplicados procedimentos e sistemas de gestão orientados para a documentação eletrónica, de forma a garantir o acesso a informação de fulcral importância para empresa, enquanto evidência e memória dos processos e atividades organizacionais.

Porta Firmas

El present projecte de final de carrera ha sigut desenvolupat en el marc d'un conveni de col·laboració entre la UAB i l'empresa Unit4. Aquest projecte reflecteix les millores que s'han implementat en l'aplicació anomenada Porta Firmas, que és una aplicació web de gestió de signatura digital de documents electrònics de Unit4. Aquesta aplicació utilitza frameworks com ara Struts 2, Hibernate i Web Services per oferir serveis de signatura, validació i gestió de documents.

Gestión de objetos digitales con ContentDm: estudio de caso en el Consorci de Biblioteques Universitàries de Catalunya y el Institut Cartogràfic de Catalunya

La gestión de objetos digitales, ya sean imágenes u otros tipos de ficheros digitales, supone un reto para las organizaciones. Es un proceso estratégico en el que están implicadas varias tareas dentro de la propia institución, desde una posible digitalización del documento físico a una correcta gestión documental pasando por la óptima definición de los requisitos funcionales que debe tener la herramienta que publique y gestione los objetos digitales. Se presenta el caso de dos instituciones, Consorci de Biblioteques Universitàries de Catalunya e Institut Cartogràfic de Catalunya, que afrontaron este proceso estratégico y escogieron ContentDm para la publicación y gestión de sus imágenes digitales.

TFC - Gestió documental d'una oficina tècnica amb J2EE

Aquest és un TFC que vol entrar en la gestió d'una oficina tècnica industrial.

Gestió documental

Es pretén crear una eina per a la gestió del coneixement emprat per l'usuari tècnic, la qual gràcies a la seva facilitat i senzillesa, ajudi en aquestes tasques i permeti la localització ràpida de la informació que pot arribar a ser útil per a un projecte de la tecnologia indicada. Per a la correcta gestió i creixement del sistema, les dades seran catalogades i gestionades per un sistema gestor de bases de dades (SGBD) i sempre sota la tutela d'un usuari administrador del sistema. L'aplicació permet la gestió d'altes, baixes, modificacions i visualització de forma ordenada de qualsevol tipus de document i noticies (amb una mida màxima de 20 MB), i la relació amb la cerca serà per tipus de tecnologia.

Anàlisi, disseny i implementació d'un aplicatiu gestor de documents produïts pel professorat d'un departament d'educació virtual.

L'objectiu principal d'aquest treball és exposar els passos seguits per desenvolupar un projecte - TFC E-learning amb les següents fases: anàlisi del context, disseny, elecció del tipus de tecnologia, implementació i proves.

Gestión de documentos

El proyecto tiene como finalidad gestionar de manera automatizada la documentación electrónica subida vía Web, siendo así que sea compatible con la gran mayoría de los móviles. El programa trata de enfocar documentos con proyectos, permitiendo así saber cual es su información y contenido y a qué proyecto pertenece. Al estar hecho en PHP íntegramente podrá ser accesible desde cualquier navegador sin necesidad de utilizar Flash. La base de datos esta construida desde MySQL.

TFC JEE : Gestor documental

El present TFC es basa en la creació d'una aplicació web que permeti tant a entitats locals com a particulars, la gestió completa d'un arxiu de documents, utilitzant la tecnologia JEE pròpia de Java, i més concretament del framwork Spring així el programari resultant esdevé més robust, escalable, reutilitzable i senzill d'implementar i mantenir.

Intranet de gestión documental

Aquest projecte es basa en la creació d'una intranet de gestió documental personalitzada i adequada a les necessitats de l'empresa. És una eina basada en la comunicació de l'empresa amb els treballadors des de qualsevol part del mon y per sobre de tot, en qualsevol moment, amb un accés ràpid, senzill i útil. Amb una programació web ampliable i optimitzable. Tot això seguint les regles marcades per als procediments ISO9001 i EN9100.