Delay reduction in courts of justice – possibilities and challenges of process improvement in professional public organizations

Delays in the justice system have been undermining the functioning and performance of the court system all over the world for decades. Despite the widespread concern about delays, the solutions have not kept up with the growth of the problem. The delay problem existing in the justice courts processes is a good example of the growing need and pressure in professional public organizations to start improving their business process performance.This study analyses the possibilities and challenges of process improvement in professional public organizations. The study is based on experiences gained in two longitudinal action research improvement projects conducted in two separate Finnish law instances; in the Helsinki Court of Appeal and in the Insurance Court. The thesis has two objectives. First objective is to study what kinds of factors in court system operations cause delays and unmanageable backlogs and how to reduce and prevent delays. Based on the lessons learned from the case projects the objective is to give new insights on the critical factors of process improvement conducted in professional public organizations. Four main areas and factors behind the delay problem is identified: 1) goal setting and performance measurement practices, 2) the process control system, 3) production and capacity planning procedures, and 4) process roles and responsibilities. The appropriate improvement solutions include tools to enhance project planning and scheduling and monitoring the agreed time-frames for different phases of the handling process and pending inventory. The study introduces the identified critical factors in different phases of process improvement work carried out in professional public organizations, the ways the critical factors can be incorporated to the different stages of the projects, and discusses the role of external facilitator in assisting process improvement work and in enhancing ownership towards the solutions and improvement. The study highlights the need to concentrate on the critical factors aiming to get the employees to challenge their existing ways of conducting work, analyze their own processes, and create procedures for diffusing the process improvement culture instead of merely concentrating of finding tools, techniques, and solutions appropriate for applications from the manufacturing sector

Expertise and decision making among clinicians in investigations of alleged child sexual abuse

The purpose of the present thesis was to explore different aspects of decision making and expertise in investigations of child sexual abuse (CSA) and subsequently shed some light on the reasons for shortcomings in the investigation processes. Clinicians’ subjective attitudes as well as scientifically based knowledge concerning CSA, CSA investigation and interviewing were explored. Furthermore the clinicians’ own view on their expertise and what enhances this expertise was investigated. Also, the effects of scientific knowledge, experience and attitudes on the decision making in a case of CSA were explored. Finally, the effects of different kinds of feedback as well as experience on the ability to evaluate CSA in the light of children’s behavior and base rates were investigated. Both explorative and experimental methods were used. The purpose of Study I was to investigate whether clinicians investigating child sexual abuse (CSA) rely more on scientific knowledge or on clinical experience when evaluating their own expertise. Another goal was to check what kind of beliefs the clinicians held. The connections between these different factors were investigated. A questionnaire covering items concerning demographic data, experience, knowledge about CSA, selfevaluated expertise and beliefs about CSA was given to social workers, child psychiatrists and psychologists working with children. The results showed that the clinicians relied more on their clinical experience than on scientific knowledge when evaluating their expertise as investigators of CSA. Furthermore, social workers possessed stronger attitudes in favor of children than the other groups, while child psychiatrists had more negative attitudes towards the criminal justice system. Male participants held less strong beliefs than female participants. The findings indicate that the education of CSA investigators should focus more on theoretical knowledge and decision making processes as well as the role of beliefs In Study II school and family counseling psychologists completed a Child Sexual Abuse Attitude and Belief Scale. Four CSA related attitude and belief subscales were identified: 1. The Disclosure subscale reflecting favoring a disclosure at any cost, 2. The Pro-Child subscale reflecting unconditional belief in children's reports, 3. The Intuition subscale reflecting favoring an intuitive approach to CSA investigations, and 4. The Anti Criminal Justice System subscale reflecting negative attitudes towards the legal system. Beliefs that were erroneous according to empirical research were analyzed separately. The results suggest that some psychologists hold extreme attitudes and many erroneous beliefs related to CSA. Some misconceptions are common. Female participants tended to hold stronger attitudes than male participants. The more training in interviewing children the participants have, the more erroneous beliefs and stronger attitudes they hold. Experience did not affect attitudes and beliefs. In Study III mental health professionals’ sensitivity to suggestive interviewing in CSA cases was explored. Furthermore, the effects of attitudes and beliefs related to CSA and experience with CSA investigations on the sensitivity to suggestive influences in the interview were investigated. Also, the effect of base rate estimates of CSA on decisions was examined. A questionnaire covering items concerning demographic data, different aspects of clinical experience, self-evaluated expertise, beliefs and knowledge about CSA and a set of ambiguous material based on real trial documents concerning an alleged CSA case was given to child mental health professionals. The experiment was based on a 2 x 2 x 2 x 2 (leading questions: yes vs no) x (stereotype induction: yes vs no) x (emotional tone: pressure to respond vs no pressure to respond) x (threats and rewards: yes vs no) between-subjects factorial design, in which the suggestiveness of the methods with which the responses of the child were obtained were varied. There was an additional condition in which the material did not contain any interview transcripts. The results showed that clinicians are sensitive only to the presence of leading questions but not to the presence of other suggestive techniques. Furthermore, the clinicians were not sensitive to the possibility that suggestive techniques could have been used when no interview transcripts had been included in the trial material. Experience had an effect on the sensitivity of the clinicians only regarding leading questions. Strong beliefs related to CSA lessened the sensitivity to leading questions. Those showing strong beliefs on the belief scales used in this study were even more prone to prosecute than other participants when other suggestive influences than leading questions were present. Controversy exists regarding effects of experience and feedback on clinical decision making. In Study IV the impact of the number of handled cases and of feedback on the decisions in cases of alleged CSA was investigated. One-hundred vignettes describing cases of suspected CSA were given to students with no experience with investigating CSA. The vignettes were based on statistical data about symptoms and prevalence of CSA. According to the theoretical likelihood of CSA the children described were categorized as abused or not abused. The participants were asked to decide whether abuse had occurred. They were divided into 4 groups: one received feedback on whether their decision was right or wrong, one received information about cognitive processes involved in decision making, one received both, and one did not receive feedback at all. The results showed that participants who received feedback on their performance made more correct positive decisions and participants who got information about decision making processes made more correct negative decisions. Feedback and information combined decreased the number of correct positive decisions but increased the number of correct negative decisions. The number of read cases had in itself a positive effect on correct positive decision.

Yrityssaneeraukseen liittyvän erityistarkastuksen funktio ja sisältö

Suomalaisessa oikeusjärjestelmässä yrityssaneerauksen organisaatio koostuu pääosin kohdeyrityksestä, selvittäjästä ja velkojista. Selvittäjällä on lain mukaan mahdollisuus teettää tilintarkastajalla kohdeyrityksen toimintaan ja hallintoon liittyvä erityistarkastus saneerausmenettelyä edeltävältä ajalta. Saneeraukseen liittyvää erityistarkastusta kutsutaan myös nimellä saneeraustarkastus. Tutkielma käsittelee yrityssaneerausmenettelyn yhteydessä tehtävän saneeraustarkastuksen funktiota ja tarkastuksen lopputuloksena syntyvän tarkastuskertomuksen sisältöä. Tutkielman tarkoitus on selvittää mitä tehtävää saneeraustarkastus palvelee, mitä lisäarvoa saneeraustarkastus tuottaa selvittäjälle ja velkojille, sekä minkälainen tulisi olla tarkastuskertomuksen sisältö. Tutkielma pohjautuu kvalitatiiviseen kyselytutkimukseen, jossa vastaajina ovat toimineet 21 selvittäjää ja 28 velkojaa. Tutkimuksen perusteella velkojilla ja selvittäjillä on pitkälti samanlainen näkemys yrityssaneeraukseen liittyvän erityistarkastuksen funktiosta ja sisällöstä. Molemmat intressiryhmät katsoivat, että kohdeyhtiön vastuuhenkilöiden toimien selvittäminen, etenkin jos kohdeyhtiö ei nauti intressitahojen täyttä luottamusta, tuottaa paljon lisäarvoa. Luottamus kohdeyhtiöön on ratkaisevassa asemassa myös saneeraustarkastuksen tarvetta harkittaessa. Selkeimmäksi eroksi selvittäjien ja velkojien vastausten välil-lä muodostui ainoastaan syy jättää saneeraustarkastus teettämättä. Selvittäjien mielestä todennäköisin syy jättää saneeraustarkastus teettämättä on velallisen varojen puute, kun taas velkojien mielestä todennäköisin syy jättää saneeraustarkastus teettämättä on luottamus velalliseen. Tutkimuksen mukaan saneeraustarkastuskertomukset ovat sisältönsä puolesta korkealaatuisia. Kertomuksia tulisi kuitenkin kehittää tiiviimpään muotoon ilman kattavaa raporttiosuutta, sekä vain merkittäväksi arvioidut havainnot tulisi dokumentoida liiteaineistoon. Vastanneiden mielestä kolme tärkeintä saneeraustarkastuksen laadun mittaria ovat tärkeysjärjestyksessä hinta-laatu-suhde, laadukas raportointi ja nopea toimitusvarmuus. Kaksi tärkeintä laadun kriteeriä vaikuttavat myös eniten saneeraustarkastuksen tekijän valintaan.