College commons records, 1765-1829 (inclusive)

This volume, containing chronologically arranged papers mounted and bound around 1840, provides comprehensive documentation of the College commons around the turn of the 19th century. In particular, the volume documents the role the Steward played in overseeing the Commons. The records chiefly consist of the quarter reports of the Committee assigned to review the Steward’s accounts. Other documents include lists of utensils, bills for dinners for the Corporation, Overseers, and Commencement, regulations, lists of abatements for students’ quarterly bills, and information on kitchen staff.

Requests to stop commons, 1775

Requests from Tutors John Wadsworth, Caleb Gannett, and Stephen Hall to the Steward, dated March 20, March 25, and April 4, 1775, to stop the commons of students. Reasons given include illness and absence from the College.

Draft of report from Committee appointed by the Corporation to revise the Laws relating to Commons at the meeting of April 6, 1778, April 17, 1778

This report contains changes to the regulations proposed by a Committee of the Corporation at the April 6, 1778 meeting of the Corporation (these regulations can be found in the College commons records, Box 1). The proposed changes were to the articles concerning the reporting of damages to utensils by the waiters, and the requirement for the Steward to present a quarterly inventory of the utensils.

A statement of facts, relative to the late proceedings in Harvard College, Cambridge, published by the students, Boston, April 10, 1807

Written in defense of the students’ actions, this publication sought to clear the students in the eyes of the public. They argued against the stern disciplinary stance of the Corporation, warning that "it is possible to kill the spirt by too rigorous an adherence to the letter of the law." According to the students, the cause of the upheaval was the "black, nauseous and intolerable" food served in Commons. Although they admitted that there were some students who "delight in mischief, anarchy, and confusion," they argued against the whole student body being charged for the crimes. Instead, they held that their offense, "retiring peaceably from the hall," should be punished, as usual, only by the "small fine of fifty or one hundred cents."

Report of a Committee of the Corporation of Harvard College appointed “to consider the expediency of making further regulations relative to Commons,” May 19, 1807

This report expressed the opinion of the Committee that, despite the students' complaints, Commons should be not changed in any meaningful regard (save for the method of purchasing beef). Among other reasons for explaining the inflexible position of the Corporation, they stated, “alacrity, cheerfulness and docility are the companions of temperance; petulance, disquietude and perverseness are the intractable offspring of indulgence.” In addition, they suggested that students should refrain from sampling delicacies in town to better appreciate the "plain, simple, and wholesome food of the hall."

Ledger for the Classes of 1650-1663, 1649-1660

The leather-bound volume contains accounts for the Classes of 1650-1663 and Fellows. Many of the student bills were settled with payment in kind, often in the form of grain, apples, or livestock. The Steward's accounts with the College from 1656-1659 were entered on pages 295-303 and listed as "The steward is Creditor" and "The steward is Debitor." Credit entries include food, fuel, corn, and wages; debit entries list purchases and often identify the sellers.

Ledger for the Classes of 1703-1718, 1703-1731

The parchment-bound hardcover folio volume contains accounts for Fellows, Tutors, the President, and members of the Classes of 1703-1718. Payments were often made with bills of credit, money, and notes. The Steward's accounts with the College are interspersed in the volume.

Audited accounts, 1713-1745

The parchment-bound hardcover folio volume contains the Steward's accounts with the College from March 20, 1712/13 through August 9, 1745. The accounts are arranged as Harvard College's debits to the Steward with entries listing the Steward's expenses for students, salaries, and provisions and equipment, and the Steward's credits collected from the quarterly bills, arranged by type of charge (such as study rent, payments from the Butler, and repairs).

Ledger for the Classes of 1723-1731, 1719-1755

The volume, bound in a modern leather binding, contains accounts for the Classes of 1723-1731. Leaves 108-118 list the Steward's account with Harvard College arranged monthly for the years 1721-1729.

Ledger for the Classes of 1732-1743, 1728-1749

The volume, bound in a modern green leather binding, contains accounts for the Classes of 1732-1743. The Steward's accounts with Harvard College are interspersed throughout the volume.

Ledger for the Classes of 1744-1749, 1733-1750

The volume, bound in a hardcover parchment binding, contains accounts for the Classes of 1744-1749.

Ledger for the Classes of 1795-1804, 1795-1804

The leather bound folio account book kept by Steward Caleb Gannett contains accounts for members of the Classes of 1795-1804, as well as accounts for President Joseph Willard, Tutors, Fellows, and Faculty. The volume also contains the Steward's accounts with the Harvard Treasurer, as well as his "Cash" accounting. The volume does not have the detailed transaction descriptions found in earlier ledgers; both Credit and Debit entries are described as being paid by, or being owed to, cash, balance, sundry accounts, or the Treasury.

Ledger, 1795-1804

The large leather-bound volume contains a final monthly accounting of Steward Gannett's financial transactions from December 1795 through September 1804. The journal records four types of transactions: "Sundry accounts dr to Treasury," "Cash dr to sundry accounts," "Treasury dr to sundry accounts," and Treasury Dr to Treasury orders." The pages are arranged into columns for account numbers, transaction descriptions, and associated amounts. The entries reflect the movement of funds between the Steward's cash and sundry accounts and the Treasury. Transaction descriptions include student names and amounts based on quarterly bills, specific scholarship and salary allocations, and the names of individuals paid for services, from wood suppliers to medical instructors.

Quarter bill book for the Classes of 1689-1723 and ledger, 1687-1720

Parchment hardcover bound volume arranged into two parts: Quarter bill book and the Steward's ledger. The Quarter bill book contains quarter bill tallies for the Classes of 1689-1723 arranged by seniority, and covers the bill period ending on October 21, 1687 through the period ending March 11, 1720.

Quarter bill book for the Classes of 1720-1760, 1720-1756

Parchment hardcover bound volume containing quarter bill tallies for the Classes of 1720-1760 arranged by seniority, and covering the bill period ending on June 10, 1720 through the period ending December 10, 1756. After each quarter's tallies, an additional section provides the totals for all students in each of the categories, and deductions for building repairs.