Digital Initiatives Newsletter, Issue 1

Digital Initiatives is the newsletter of FIU Libraries’ Digital Collections and Institutional Repository (IR). This biannual newsletter serves as a resource for FIU students and faculty to keep up-to-date with the latest projects, collections, and services available from the FIU Digital Collections Center.

Designing for Dual Submission of ETDs

The main objective is to get participants thinking about how they can solve problems associated with a dual submission of ETDs. Many institutions choose to archive ETDs in their repositories, but also mandate, insist, or permit ETDs to be submitted to ProQuest via the UMI ETD Administrator. The Administrator offers a no-submission-fee route for ETD inclusion in ProQuest’s ubiquitous subscription databases. At FIU, after deciding on a mandatory ETD Policy in July 2011, we considered moving from a payment/snail mail submission to altogether scrapping submission to ProQuest; however, our librarians made a case for keeping at least an option for ProQuest submission. After consideration of all the options, implementing the UMI ETD Administrator seemed the most logical because it relieves payment, paperwork, and snail mail. Unfortunately, the UMI ETD Administrator creates as many problems as it solves e.g., the dual submission. According to the Berkman Center’s Good Practices for University Open-Access Policies, the university should offer to make additional deposits outside of the institutional repository. Thus, we sought to find a way for the students to only submit once to our DigitalCommons Institutional Repository. By June 2012, we manually triaged our first batch of ETDs from our DigitalCommons to the UMI ETD Administrator; however, since that first batch we have identified problems with metadata submission, entering student information, and the ETD Administrator default setup. For instance, with our second batch, we eliminated discrepancies with the department field; in our third batch, we eliminated concerns with FERPA and submitting student information; in our fourth batch, we look to cut down the time of each manual submission. Attendees, with institutions considering the ETD Administrator, should expect to anticipate and solve several issues associated with implementing the system in conjunction with an institutional repository. Attendees, who work with both the ETD Administrator and an Institutional Repository, should expect to gain new ideas for eliminating a dual submission for students, a quicker publication turn around, and/or decreased workflow time.

Digital Initiatives Newsletter, Issue 2

Digital Initiatives is the newsletter of FIU Libraries’ Digital Collections and Institutional Repository (IR). This biannual newsletter serves as a resource for FIU students and faculty to keep up-to-date with the latest projects, collections, and services available from the FIU Libraries.

FIU Digital Commons Annual Report, FY 2012-2013

The Digital Commons Annual Report is a document that interested parties may use as a means of monitoring the yearly progress of Florida International University Libraries’ institutional repository. The report includes download and page hit statistics for all collections held in FIU Digital Commons.

FIU Digital Commons Annual Report, FY 2011-2012

The Digital Commons Annual Report is a document that interested parties may use as a means of monitoring the yearly progress of Florida International University Libraries’ institutional repository. The report includes download and page hit statistics for all collections held in FIU Digital Commons.

FIU Digital Commons Annual Report, FY 2013-2014

The Digital Commons Annual Report is a document that interested parties may use as a means of monitoring the yearly progress of Florida International University Libraries’ institutional repository. The report includes download and page hit statistics for all collections held in FIU Digital Commons.

Between the Graduate School and Cataloging: How a Digital Collections Center Contributes Quality to the ETD Process

This presentation was given at the 2015 USETDA (United States Electronic Theses and Dissertations Association) conference in Austin, Texas explores the history of Digital Collections Center at Florida International University and where and how it functions in the process of publishing, archiving, and promoting the university's electronic theses and dissertations. Additionally, the functionality of Digital Commons is discussed along with the use of Adobe Acrobat for creating archival quality PDFs. The final section discusses promotion techniques used via social media for increased discoverability of ETDs.

A Digital Collection Center's Experience: ETD Discovery, Promotion, and Workflows in Digital Commons

This presentation was given at the Digital Commons Southeastern User Group conference at Winthrop University, South Carolina on June 5, 2015. The presentation discusses how the digital collections center (DCC) at Florida International University uses Digital Commons as their tool for ingesting, editing, tracking, and publishing university theses and dissertations. The basic DCC workflow is covered as well as institutional repository promotion.